Itinerary Prompts for Travel Advisors

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

You are an expert travel advisor specialising in [destination/region]. Create a detailed [number]-day itinerary for [number of travellers: solo traveller/couple/family with ages/group].

Trip Details:

• Destination: [city/country/region]
• Dates: [arrival date] to [departure date]
• Budget level: [budget/moderate/luxury/ultra-luxury]
• Accommodation area: [neighbourhood or hotel name if known]
• Interests: [list 3-5 interests such as history, food, adventure, relaxation, art, nature]
• Pace preference: [relaxed with downtime / moderate / action-packed]
• Mobility considerations: [any limitations or preferences]
• Time zone difference from home: [hours ahead/behind]

Format the itinerary as:

• Day-by-day breakdown with morning, afternoon, and evening activities
• Include specific attraction names, neighbourhoods, and approximate time at each
• Add restaurant recommendations for lunch and dinner with cuisine type
• Note any activities requiring advance booking
• Include travel time between locations with 20-40 minute buffers for traffic and queues
• Note that travel times vary by time of day, mark as estimates
• End each day with an optional evening activity or relaxation suggestion
• Include national and local observances during travel dates, mark ‘Needs verification’
• Call out weekly closure days if known, otherwise mark ‘Needs verification’
• Account for jet lag on Day 1 with lighter activities and time zone adjustment on departure day”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Give me a high-level overview of [destination] for a [number]-day trip. Include:

• The 5 must-see attractions and why they matter
• Best neighbourhoods to stay for [trip type: first-time visitors/foodies/families/luxury travellers]
• Pros and cons for 2-3 seasons based on weather, crowds, and pricing
• Common mistakes tourists make
• A suggested day-by-day outline without specific timing
• Any national and local observances to be aware of during [travel dates or season], mark ‘Needs verification’

Keep it concise and practical for a [budget level] traveller interested in [interests].”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Build a [number]-day itinerary for [destination] centred around staying at [hotel name] in [neighbourhood].

Requirements:

• Keep daily travel time under [30/45/60] minutes from the hotel
• Note that travel times vary by time of day, mark as estimates
• Group nearby attractions on the same day
• Prioritise walkable experiences from the hotel
• Suggest which days require transportation and which are walking days
• Include restaurant options within [distance] of the hotel for at least half the meals

Travellers: [description] Interests: [interests] Pace: [relaxed/moderate/active] Budget: [budget level]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create two versions of this itinerary:

Version A: Moderate Budget
Version B: Luxury Budget

Keep the same overall flow and highlights. Change:

• Accommodation recommendations
• Dining selections
• Experience upgrades (private tours vs group, standard vs VIP access)
• Transportation (public transit vs private transfers)

At the end, write one short paragraph explaining the key differences and who each version suits best.

Base itinerary:[Paste itinerary here]

Or, if starting fresh:
Destination: [destination] Dates: [dates] Travellers: [description] Interests: [interests]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Review this itinerary for [destination] and add local, lesser-known experiences that match my client’s interests in [interests]. For each day, suggest:

• One hidden gem or local favourite instead of or in addition to tourist spots
• A neighbourhood worth exploring on foot
• A food or drink experience locals love
• An optional off-the-beaten-path activity

Keep suggestions authentic and avoid tourist traps. My client prefers [pace] and has a [budget level] budget.

Current itinerary:[Paste existing itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Analyse this [destination] itinerary for logical flow and efficiency. Reorganise the activities to:

• Minimise backtracking and travel time between locations
• Group nearby attractions on the same day
• Account for typical opening hours and best times to visit each attraction
• Balance busy mornings with relaxed afternoons or vice versa
• Flag any scheduling conflicts or unrealistic timing
• Include 20-40 minute buffers between activities for traffic, queues, and transfers
• Note that travel times vary by time of day, especially in major cities, mark as estimates
• Avoid tight connections that could cause stress

Provide the optimised itinerary with estimated travel times between stops.

Current itinerary:[Paste existing itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Cluster all activities in this itinerary by neighbourhood or district.

For each cluster:

• List the neighbourhood name
• List all activities located there
• Provide walking time ranges between attractions within the cluster, note these vary by pace and conditions
• Note which days of the itinerary use this area
• Suggest a logical order for visiting

Flag any days where activities are spread across distant neighbourhoods.

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

This itinerary for [destination] feels [too rushed/too slow] for my client. They prefer a [relaxed/moderate/active] pace with [specific preferences like: time for shopping, no early mornings, afternoon rest time, etc.].

Adjust the itinerary to better match their pace by:

• [If too rushed] Removing or combining activities, adding buffer time, suggesting skip options
• [If too slow] Adding experiences, suggesting morning and evening activities, filling gaps

Maintain the overall trip highlights while improving the daily rhythm.

Current itinerary:[Paste existing itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Give me two versions of Day [number] for this [destination] itinerary:

Version A: [focus, e.g., culture-heavy, museum-focused, historical] Version B: [focus, e.g., food-heavy, relaxed, outdoor activities]

For each version:

• Provide a full day plan with timing
• Explain who this version suits best
• Note any booking requirements
• Include one dining recommendation that matches the theme

Current Day [number] plan:[Paste the day’s itinerary]

Traveller profile: [description]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a [number]-day family-friendly itinerary for [destination] for [number] adults and [number] children ages [ages].

Requirements:

• Activities engaging for both adults and children
• No more than [number] major activities per day
• Built-in downtime for naps or rest (if young children)
• Kid-friendly restaurant options for each meal
• Backup indoor activities in case of bad weather
• Avoid long walking distances or strenuous hikes
• Note any height or age restrictions for attractions
• Include national and local observances during travel dates, mark ‘Needs verification’

Budget: [budget level] Interests: [family interests] Accommodation: [hotel/resort name or area] Time zone difference from home: [hours]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Design an exceptional [number]-day luxury itinerary for [destination] celebrating [occasion: honeymoon/anniversary/milestone birthday/retirement].

Include:

• Exclusive experiences not available to general tourists
• Fine dining reservations with specific restaurant recommendations
• VIP access or private tours where available
• Romantic or celebratory touches throughout
• Premium transportation suggestions
• Spa or wellness experiences
• One truly unforgettable ‘wow’ moment
• Account for jet lag on arrival day

Guests are staying at [hotel name]. They enjoy [interests] and prefer [pace]. Budget is [amount or ‘not a primary concern’].”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create an adventure-focused [number]-day itinerary for [destination] for [number] active travellers.

Include:

• Outdoor activities like [hiking/cycling/water sports/climbing/wildlife]
• Difficulty level for each activity: [beginner/intermediate/advanced]
• Required gear or equipment (and whether rentals are available)
• Fitness requirements and any age or health restrictions
• Recovery time between strenuous activities
• Refuelling options with high-energy meals
• Backup activities if weather does not cooperate
• Seasonal considerations for each activity

Travellers’ fitness level: [description] Must-do activity: [if any] Budget: [budget level]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative. If you cannot confirm a restaurant is currently operating, provide 2 alternatives in the same area marked ‘alternatives, verify availability.’

Build a [number]-day food and wine focused itinerary for [destination] for [number] travellers.

Include:

• Must-try local dishes and where to find the best versions
• Mix of fine dining, casual local spots, and street food
• Food markets, cooking classes, or culinary tours
• Wine, beer, or spirits tastings relevant to the region
• Neighbourhoods known for their food scene
• Reservation recommendations with approximate price range in [local currency], note if taxes and service inclusion is unknown
• Weekly closure days if known, otherwise mark ‘Needs verification’
• Dietary consideration: [any restrictions or preferences]

Travellers are [description: adventurous eaters/prefer familiar foods/specific cuisine interests].
Budget for dining: [budget level]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a [number]-day itinerary covering [destination 1], [destination 2], and [destination 3].

Requirements:

• Logical route that minimises backtracking
• Recommended transportation between cities (flights, trains, ferries, drives) with approximate travel times
• Include 30-60 minute buffers for connections and transfers
• Note minimum connection time assumptions for flights and trains, mark ‘Needs verification’
• Appropriate time in each destination based on highlights
• Arrival and departure logistics for each city
• Balance between travel days and exploration days
• Key highlights not to miss in each location
• Note any time zone changes between destinations

Travellers: [description] Interests: [interests] Pace: [relaxed/moderate/active] Budget: [budget level] Starting point: [origin city] Ending point: [same as start or different city]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a port day itinerary for [port city] with [number] hours available (ship arrives [time], all aboard [time]).

Include:

• Distance and travel time from cruise terminal to attractions
• Activities that fit within the time constraint with 30-minute buffer for return
• Lunch recommendation near the attractions
• Shopping opportunities if relevant
• A ‘must do if you only have 2 hours’ backup plan
• Transportation options from the port
• Tips for avoiding cruise ship crowds
• Do not cut timing close, build in safety margin

Travellers: [description] Interests: [interests] Mobility: [any considerations] Shore excursion already booked: [yes/no, if yes what]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create an arrival day plan for [destination]. Flight lands at [time] at [airport].

Include:

• Airport to hotel transportation options with estimated time and cost in [local currency]
• Light activities appropriate for jet lag and travel fatigue
• Neighbourhood orientation walk near the hotel
• Easy dinner recommendation within walking distance
• What to skip on day one and save for later
• Account for [number] hours time zone difference

Hotel: [hotel name and neighbourhood] Travellers: [description]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a departure day plan for [destination]. Flight departs at [time] from [airport].

Include:

• Latest reasonable hotel checkout time
• Morning activities near the hotel or en route to airport
• Luggage storage options if needed
• Last meal recommendation
• Recommended airport arrival time: often 3 hours international and 2 hours domestic, verify airline and airport guidance, add buffer for peak travel periods
• Any last-minute shopping or souvenir opportunities
• Account for time zone adjustment if flying east

Hotel: [hotel name and neighbourhood] Transportation to airport: [arranged or need recommendation]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a rainy day alternative itinerary for [destination] that could replace Day [number] of this trip.

Include:

• Indoor attractions and museums
• Covered markets or shopping areas
• Indoor food experiences
• Spa or wellness options
• Cultural experiences that work regardless of weather
• Cosy restaurant and café recommendations

Original day plan to replace:[Paste the day’s itinerary]

Traveller interests: [interests] Budget: [budget level]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Identify 3 weather-related risks for this trip to [destination] during [travel dates].

For each risk:

• Describe the potential issue (rain, extreme heat, seasonal storms, etc.)
• Which days or activities are most affected
• Provide a simple contingency plan
• Note any activities that should be booked with flexible cancellation

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Review this itinerary and add mobility notes for each activity:

For each activity include:

• Estimated walking distance
• Presence of stairs, cobblestones, or uneven terrain
• Wheelchair or pushchair accessibility
• Standing time required (queues, tours)
• Lift availability where relevant, mark ‘Needs verification’ if unknown
• Toilet access and accessibility, mark ‘Needs verification’ if unknown
• Accessible alternatives if the main option is challenging
• Rest opportunities nearby

Client mobility profile: [description of any limitations]

Current itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a booking timeline for this trip organised by urgency:

90+ days out: (book immediately)

• List items that sell out far in advance

60 days out:

• List items needing advance reservations

30 days out:

• List items to confirm or book

14 days out:

• List final reservations and reconfirmations

Before departure:

• List items to download, print, or save offline

For each item, note why the timing matters.

Trip dates: [dates] Destination: [destination]

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative. If uncertain about a restaurant’s status, provide 2 alternatives in the same area.

List all restaurants and dining experiences in this itinerary that typically require reservations.

For each:

• Restaurant name and meal (lunch/dinner)
• How far in advance to book (days or weeks)
• How to book (website, phone, app like Resy or OpenTable)
• Whether walk-ins are possible at off-peak times
• Mark any uncertain information as ‘Needs verification’

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Enhance this itinerary with practical details my clients need:

For each activity add:

• Estimated cost per person in [local currency], provide ranges and label as ‘estimates,’ note if taxes and service inclusion is unknown
• Optional: Add approximate [USD/EUR] conversion, marked as estimate based on current rates
• Whether advance booking is required or recommended
• Best time of day to visit
• How long to spend there
• Dress code or what to wear
• What to bring (tickets, ID, comfortable shoes, etc.)
• Weekly closure days if known, otherwise mark ‘Needs verification’

Current itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative. If you cannot confirm a restaurant is currently operating, provide 2 alternatives in the same area marked ‘alternatives, verify availability.’

Add restaurant recommendations to this [destination] itinerary. For each day, suggest:

• Breakfast option near the first activity (casual, quick)
• Lunch option near midday location (sit-down, [cuisine preference])
• Dinner option matching the evening mood ([romantic/casual/celebratory])

For each restaurant include:

• Name and neighbourhood
• Cuisine type and signature dishes
• Price range in [local currency] (labelled as estimates, note if taxes and service inclusion is unknown)
• Reservation requirement (yes/no/recommended)
• Atmosphere description
• Weekly closure day if known, otherwise mark ‘Needs verification’

Dietary requirements: [any restrictions] Budget for dining: [budget level] Preferences: [adventurous eater/familiar foods/specific cuisines]

Current itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Add a ‘What to Wear and Bring’ line for each day of this itinerary based on the planned activities and expected weather in [destination] during [travel dates].

For each day include:

• Clothing recommendation (comfortable walking shoes, layers, formal dinner attire, etc.)
• Items to pack in a day bag (sun cream, umbrella, camera, water bottle, etc.)
• Any activity-specific gear needed
• Weather consideration for that day’s activities

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Based on this itinerary, create a pre-trip checklist for my client including:

Reservations to make (in order of priority):

• Which activities require advance booking and how far ahead
• Restaurant reservations needed
• Any tickets to purchase online

Documents and preparations:

• Visa or entry requirements for [client nationality]
• Travel insurance recommendations
• Health considerations or vaccinations
• Apps to download before the trip

Packing suggestions:

• Weather-appropriate clothing for [travel dates]
• Activity-specific items needed per day
• Items often forgotten

Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative.

Create a client FAQ for this itinerary covering the most common questions. Include:

• Transportation (getting around, taxis, public transport, apps to use)
• Dress codes (religious sites, fine dining, casual activities)
• Tipping customs
• Connectivity (WiFi, SIM cards, phone plans)
• Money (currency, cards vs cash, ATMs)
• Language basics (key phrases, English prevalence)

Keep the entire FAQ under 250 words. Write in a friendly, reassuring tone.

Destination: [destination] Itinerary:[Paste itinerary here]”

AI PROMPT

“If unsure, write ‘Needs verification with official sources’ and provide a safe alternative.

Create an entry requirements checklist for a [nationality] citizen travelling to [destination].

Include:

• Visa requirements (if any) and how to obtain
• Passport validity requirements (often 6 months beyond travel dates)
• Transit visa requirements if connecting through [transit country]
• Required travel documents to carry
• Customs declarations or restrictions
• Health documentation if required
• Registration requirements upon arrival

Mark all items with ‘Verify with official embassy or government sources before travel.'”

AI PROMPT

“If unsure, write ‘Verify locally’ and provide general guidance.

Create a brief tipping and local customs guide for [destination]:

Tipping norms:

• Restaurants (is service included?)
• Hotels (porters, housekeeping, concierge)
• Taxis and drivers
• Tour guides
• Spa services

Local customs to know:

• Greeting etiquette
• Dress codes for religious sites
• Photography restrictions
• Common courtesies

Keep it short and practical. Mark as ‘Verify locally, customs may vary.'”

AI PROMPT

“If unsure, write ‘Needs verification’ and provide a safe alternative. Do not label specific areas as unsafe unless officially documented by government travel advisories.

Provide 5 practical safety tips specific to this [destination] itinerary. Keep them:

• Non-alarmist and factual
• Specific to the destinations and activities in the itinerary
• Actionable and practical

Focus on:

• Common tourist scams to avoid
• Situations requiring extra awareness
• Transportation safety tips
• Keeping belongings secure
• Emergency contacts or apps to have ready

Itinerary:[Paste itinerary here]”

AI PROMPT

“Write a brief executive summary of this itinerary for my client. Include:

• Trip overview in 2-3 sentences
• Highlights they will experience
• The overall flow and pace
• Why this itinerary suits their preferences

Keep it under 150 words. Tone should be warm and exciting without being over the top.

Client preferences: [interests, pace, travel style]

Itinerary:[Paste itinerary here]”

AI PROMPT

“Reformat this itinerary into a clean, client-ready document with:

• A welcoming header with trip title and dates
• Day-by-day sections with clear headings
• Time blocks for each activity
• Brief descriptions that build excitement
• Practical notes in a consistent format
• Space for confirmation numbers (to be added)

Move all ‘Needs verification’ items into a final ‘Advisor Checklist’ section at the end. I will verify these items and remove that section before sending to the client.

Tone should be [professional/warm/luxurious/adventurous].

Itinerary:[Paste itinerary here]”

AI PROMPT

“Rewrite this itinerary in a DMC-ready operational format with:

• Precise timings for each activity
• Pick-up and drop-off points with addresses
• Supplier or venue names with contact details placeholders
• Passenger count and any special requirements
• Vehicle or guide requirements per segment
• Notes for the operations team
• Meal inclusions clearly marked
• Buffer time between transfers

Remove marketing language. Keep it factual and operational.

Current itinerary:[Paste itinerary here]

Number of travellers: [number] Special requirements: [accessibility, dietary, children, etc.]”

AI PROMPT

“Review this itinerary as an experienced travel advisor. Identify:

• Any scheduling conflicts or timing issues
• Activities that may be closed on the planned day
• Unrealistic expectations (too much in one day, impossible logistics)
• Missing essentials for this destination
• Opportunities to enhance the experience
• Potential client pain points
• Tight connections that need more buffer time
• Jet lag considerations not accounted for

Be direct and specific. Suggest fixes for each issue found.

Itinerary:[Paste itinerary here]

Traveller profile: [description]”

AI PROMPT

“List all the specific details in this itinerary that I should manually verify before sending to my client:

• Attraction names, locations, and current operating status
• Opening days and hours
• Seasonal closures or restrictions during travel dates
• Pricing mentioned
• Restaurant names and whether they are currently open
• Transportation logistics and current routes
• Any time-sensitive bookings
• Entry requirements mentioned

Format as a checklist I can work through. Flag anything marked ‘Needs verification’ or ‘example.’

Itinerary:[Paste itinerary here]”